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Source Evaluation and Search Strategies

 

Teaching and Learning with Technology would like to acknowledge Alice Whiteside for revising the content of this tutorial.

 

Purpose

A woman with a magnifying glass looking through a hole in a brick wall. Many of us are inclined to accept all sources of information as valid and reliable. Some people would call this being gullible or easily swayed. Others would say that some kind of source evaluation is required before accepting premises or ideas. In college, as well as work and "real life," some sources are more appropriate than others. Writing a research paper is an example of a time when the use of the appropriate sources is important. To excel in an academic environment, you must learn how to locate and properly evaluate information and data that you have collected while conducting literature reviews, interviews, or doing other forms of research.

This tutorial will help you to understand basic concepts related to locating and evaluating information. By explaining the different types of sources and the criteria for determining the quality of a source, you will be better prepared to conduct a college-level literature review.

Goals and Objectives

By the time you finish this tutorial, you will be able to:

Activities

 Note: All external links in this tutorial will open in a new window or tab.

 

References

Summary

Instructor's Guide

Source Evaluation and Search Strategies

General Source Evaluation

This tutorial will help you understand basic concepts related to locating and evaluating information for research projects. By exploring the different types of sources and the criteria and questions for determining the quality of a source, you will be better prepared to conduct a college-level research literature review.

In addition to a topic, the first thing you have to know is the kind of information you are seeking for your research project. Establishing clear objectives for your research process is paramount. For instance, are you interested in "just the facts?" In that case, you may be looking primarily for statistics. Or are you looking for rich descriptions or eyewitness accounts of events or experiences? These objectives will lead you in a different direction from a statistical analysis of your topic.

Read the dialogue from a meeting of freshman virtual students to gain some hints on things to think about before you begin significant searching and source evaluation. These processes, along with a clear goal for your research, will help you filter the sources you uncover more easily, quickly, and efficiently.


Student Dialog - Source Evaluation

Brian: We've been working on things like time management, stress management, listening skills, and note taking skills, but we haven't talked much about how to do research for a paper. Have you had to write a research paper for any of your Penn State classes yet? Or do you have much experience from high school with writing papers?

Deena: That's a good question, Brian. I do have some experience with writing papers in high school, but that was so long ago! Things have changed a lot since then. I think some of the basic skills will still apply, but I don't know anything about how to evaluate information from the Internet, or even how to cite websites. And finding things at the library - that's still a mystery to me.

Brian: Yeah, there are so many resources at the library that sometimes I get so overwhelmed that I just give up! How can I find out what resources are available to use for finding information, and then, how can I learn to use them?

Deena: Have you tried asking the librarian for help? There are also some tutorials on the Web at the library website. Have you tried doing those? Or you could take one of the seminars the library offers to learn about the different resources.

Brian: My first-year seminar instructor did tell us about the tutorials and seminars, but I haven't taken time to do any of them yet. I know I need to do research and that there are a lot of resources available, but how do I know which resources to use and how do I get started?

Deena: First, I think you have to identify your topic. If you don't know what your topic is, you won't know which resources to use.

Brian: I have to write a paper for my freshman seminar about what it's like being a freshman in college and compare my experiences here at Penn State with what it would be like for a student at a small, private college.

Deena: Okay, it sounds like your topic could be summarized as the freshman college experience. You can use your own experiences to write about what it's like to be a student at Penn State. Now that we have a topic, we can develop steps for the research plan.

 

Cartoon of Brian and Deena talking. Read the dialog above the cartoon.

Cartoon of Brian and Deena talking. Read the dialog above the cartoon.

scene14CLARGE.jpgCartoon of Brian and Deena talking. Read the dialog above the cartoon.

Cartoon of Brian and Deena talking. Read the dialog above the cartoon.

Cartoon of Brian and Deena talking. Read the dialog above the cartoon.

Cartoon of Brian and Deena talking. Read the dialog above the cartoon.


"Tip": These tutorials will help you learn to use the online library catalog at Penn State.

http://www.libraries.psu.edu/psul/tutorials.html

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Select a Topic

It's a good idea to think about your project before you do significant searching and source evaluation. Having a clear goal for your research will help you filter the sources you find more easily, quickly, and efficiently. Keep these three things in mind as you work on identifying your topic:

Then, as you think about your topic, ask yourself the following questions.

"Tip": To get started on a research project you need to state your topic and identify the types of information you are interested in finding. Try stating your topic in the form of a question or questions to help you focus your research.

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Brian talking.

Student Dialog - Search Strategies

Brian: So, if the topic is, "the freshman college experience," what kinds of information do I need to find?

Deena: Well, I would like to try to find some magazine articles that talk about sports and other activities at small private colleges. I think that will give me an idea of some of the things that are different about going to a large public university rather than a small private college. I would also be interested in finding blogs or articles written by students.

Brian: Okay. How should we do that? Go to the library and do some research?

Deena: No, I think we need to get some background information on the topic first. Otherwise, we'll just be stumbling around.

Brian: I think I need to know the names of some small private colleges and other information so I can focus my search.

Deena: Yeah. A lot of time would be wasted without first getting some background information. You need enough general information about the topic so you can decide where to focus your research. I think it would help if you wrote down a couple of questions you want to find the answers to before you start to search for information.Deena talking.

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Finding Information

Your background search should provide you with a large number and variety of sources. Here are some tips to help you get started:

"Tip": Try out different keywords and phrases as you search. Check your topic words against a thesaurus or subject-heading list to get additional ideas of words to use to search for resources.

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The Preliminary Evaluation Process

As you start to research a topic, it is normal to make some more-or-less instant decisions about the value of the resources and materials you find. Here are some primary evaluation questions that you can use to determine whether the resources you found will be valuable to you or not. Much of this information can be obtained from bibliographic information, tables of contents, or citations you have found. Remember, at this point you are only trying to get an overview of the topic.

Currency

 Relevancy

 Authority

 Clarity

"Tip": Ask yourself what type of source will be the most useful and most credible for providing information on your particular research topic. With this question as an overarching framework, you will be able to make some preliminary decisions about what materials are scholarly, relevant, and reliable.

Activity 1: Finding Information

Complete this quiz to see what you have learned.

 

 Toggle open/close quiz group

Make Good Use of Resources for Finding Sources

Brian and Deena talking to each other. Brian: Okay. I understand that I need to start by writing down some questions I want to find answers to and by searching for background information. Then, I need to carefully evaluate the information I find to figure out if it will be good to use in my paper. But, I still don't understand how to start searching. How do I go about finding sources at the library?

Deena: I think the best way to start is by identifying some keywords to use when searching the databases. If we know specific book titles or authors, we can search using those names too, but since we are only just starting to find information about this topic, keywords are probably the best way to get started.

Brian: So should I just go to the library and ask the librarian to help me?

Deena: That's a good idea. With the library, you primarily use databases and electronic indexes to find books and articles or connect to e-books or e-journals. There are a lot of different databases, and you have to know which index or database to search in. With the Web, you are searching more broadly so you can find information from anywhere. Sometimes this is useful, but sometimes it's harder to sift through your search results to get to the reliable sources. And the library's online resources don't show up in a Google search.

Brian: No matter which one we use, I think we still need to identify the keywords before we can get started.


Use of the Library

For the most part, you will be using databases and electronic indexes to find books and articles in the library, or you will be connecting to the library's online access facilities.

"Tips":

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Use of the Web

On the Internet, search engines allow you to search broadly through databases of websites. This is a very powerful tool, but there are drawbacks:

"Tip": When you find research materials on the Internet, record what, where, and when you found them. Record or print a complete citation for each source you find because you may need it again later. 


Student Dialog - Keyword Searches

Computer search dialog window. Deena: I usually get more information than I need when searching the Web. And I often have to work through a number of sites before I find one that I would want to use for a research paper. We should probably keep that in mind when searching the library for materials, too. There is a way around the problem of broad searches though.

Brian: Really?

Deena: Yes, really. In the library, most of the databases focus on particular topics.

Brian: That must be useful if you are looking for a specific type of information, like something in medicine or education or career information.

Deena: Exactly.

Brian: So, where do you think we should begin?

Deena: Since we have a computer here, let's connect to the library catalog (http://cat.libraries.psu.edu/). We can begin our search there.

Brian: Okay. I've opened a browser. Do we want to start with a standard search? Since we are looking up information on first-year experiences, I could try looking up something like "college students" for the topic in the online library catalog.

Deena: From what we were talking about before, I thought keyword searches were a better way to start. Don't we need to define our keywords first?

Brian: I think you are right, Deena. A keyword search will probably give us a better selection of information since we don't know specific titles of books or authors to look for.

Deena: Okay. What are we really searching for here, experiences of first-year college students? So, what should I type to do a keyword search?

Brian: Try "freshman college experience."

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Standard Search

Standard library database search strategies involve common resource identifiers (i.e., Author, Title, Subject, Heading, Keyword).

"Examples":

"Drawback": The terms used in different databases may vary and can affect your search results.


Keyword Search

A keyword search attempts to find key words (important, relevant, critical) not already pre-organized as identifiers (such as the subject index), but located anywhere in the entire index or database. This type of search looks for the words in the full listing (author, subject, title, abstract, date, etc.) of each entry. A keyword search is a less restrictive approach to finding materials containing terms you identified. This technique can be helpful when your topic is broad or if an index does not use identifiers which match your topic.

"Example":

The keyword "galaxy" would retrieve entries about the solar system, the Milky Way, etc.

"Drawback": This form of search can be inaccurate. A keyword may appear in many different entries - therefore many of the entries returned may have nothing to do with your topic. Generally, you need to figure out a way to focus keyword searches to narrow down the results. For example, the keyword, "train" could bring back entries involving locomotives. But, it may also bring back entries involving workplace training, classroom training, puppy training, weight training, and other entries.

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Student Dialog - Boolean Logic

Brian showing Deena search terms Deena: Well, you saw what I got. 250 entries. And a lot of these don't look like what we want.

Brian: I guess we need to add more keywords or something.

Deena: Let's try using Boolean logic. I learned that from reading the help on the Web search engines. It also works for many library search engines. Basically, it is a way of combining word searches to help focus the results on a specific topic while still searching broadly. You can combine keywords using"and," "not," and "or."

Brian: Okay, so when we entered the keyword "experience," the database returned everything that had experience in it, right?

Deena: Right.

Brian: So to narrow things down, I should do a Boolean search.

Deena: Type in the keyword, "experience," and then the word "and," and now the keyword, "freshman." It should read as follows: "experience" and "freshman."


"Tip": Different search engines may use different Boolean words or symbols.

For example, Google uses + and - symbols, or you can use their advanced search options; most library databases use the words "AND," "NOT" and "OR." Generally, you can find the correct syntax for the search engine by using the help option.

Boolean - or a Combining - search strategy can be a powerful way to overcome the weaknesses of both standard and keyword searches. This strategy allows you to use operators such as "and," "not," and "or" to search for more than one term at a time and combine the results. This kind of strategy allows you to search broadly while at the same time focusing your results on your specific topic.

"Examples" (see search engine results below):

 

"Factoid": Logician George Boole (1815 - 1864) pioneered the study of symbolic logic or mathematical logic. This area of study examines relationships of sets of concepts and has a strong link to retrieving information.

 

"More savvy searching tips":

 

In addition to simple searches, search statements can be combined to be even more restrictive. Here are some examples and the results:

fish AND tropicalA circle for fish and for tropical that overlap. The overlap area is labeled fish and tropical.

 

fish NOT tropicalTwo overlapping circles. The part of the fish circle that does not overlap the topic circle is labeled fish not tropical.

 

 

 

(Whales OR dolphins) AND mammalsThree overlapping circles labeled whales, dolphins, and mammals.

 

algebra AND calculus

 

algebra AND calculus NOT linearThree overlapping circles named algebra, linear calculus, and non-linear calculus.

 

 

 

 

 

 

Activity 2: Searching Strategies

Check to see what you have learned about searching by taking this quiz .

 

 Toggle open/close quiz group  

 Evaluation Refined

Student Dialog - Refining Your Process

Brian and Deena talking to each other.

Brian: All right, I was just checking my schedule and I need to get going. So, are we about finished?

Deena: Yeah, I think we've just about covered everything.

Brian: Great! Then I'm leaving.

Deena: Not so fast, Brian. I want to make sure we're all going to use what we've talked about. I think we can refine those preliminary evaluation processes a little. You remember, currency, relevancy, clarity, and authority.

Brian: Yeah, I remember those.


Once you have done a preliminary search, how do you decide what sources, references, citations, etc. do you use? You should examine carefully the content of your sources. If your source is a book, read the preface and introduction in order to analyze the intentions of the author or authors. Check out the index and table of contents to get a sense or overview of what the book covers. Determine if there are chapters that speak directly to your research interest. If the source is a journal, read the abstract or editor's comments.

Remember the categories of Currency, Relevancy, Clarity, and Authority from your preliminary evaluation process? Refining that process leads to a more effective evaluation of potential sources for use in your research. You should develop your own guidelines that work for you as you proceed through higher education, but here are some additional questions that will help you practice evaluating your sources. 

Currency

Relevancy 

Clarity 

 Authority

 

Activity 3: How to evaluate material?

 

Take this quiz to see if you understand how to evaluate materials.

 

 Toggle open/close quiz group

 

 


Deena: So, what have we learned?

Brian: I think the most important thing is that if we don't use effective search strategies, we will waste a lot of time sorting through useless information.

Deena: I agree. So, we need to use advanced search strategies. Like defining and refining exactly what we're looking for.

Brian: And using Boolean logic to narrow the kinds of information we get from a search.

Deena: I think we should remember to utilize help - whether it's a human being in the library or the help function in a search engine.

Brian: Good point. Once we have all this information, let's remember to write down the, uh, what was that called?

Deena: Citation.

Brian: That's right, citation.

Deena: That's so we know where we found the information.

Brian: Great! It seems like we've got a pretty good handle on what we have to do.

Deena: I'd like to mention one thing that I think is really important.

Brian: What's that, Deena?

Deena: Well, I think that having the Internet adds more complexity to source evaluation - which is an already complex process. I mean, anyone can publish on the Web without certification of facts or sources. So, we need to be cautious when we're looking at information on a Web page.

Brian: Good point, Deena.

Evaluation Refined - The Tangled Web

Remember, anyone can publish on the Web without verification of facts or sources. Authorship is sometimes unknown, qualifications can be suspect, and responsibility difficult to determine. Goals and purposes of Web pages are also subject to scrutiny as they can act as a public soapbox for disseminating personal or institutional beliefs, opinions, and biases. Alexander and Tate suggest you should first identify the kind of Web page you have found. There are five types of pages you may be considering as sources for your research:

Advocacy Web Pages

An Advocacy Web page is one sponsored by an organization attempting to influence public opinion (that is, one trying to sell ideas). The URL address of the page frequently ends in .org (organization).

"Examples": National Abortion and Reproductive Rights Action League, The National Right to Life Committee, the Democratic Party, and the Republican Party.

 

Business/Marketing Web Pages

A Business/Marketing Web Page is one sponsored by a commercial enterprise (usually it is a page that promotes or sells products). The URL address of the page frequently ends in .com (commercial).

"Examples": Adobe Systems, Inc., the Coca Cola Company, and numerous other large and small companies using the Web for business purposes.

 

News Web Pages

A News Web Page has a primary purpose of providing extremely current information. The URL address of the page usually ends in .com (commercial).

"Examples"USA TodayPhiladelphia Inquirer, CNN.

 

Informational Web Pages

An Informational Web page is one that purposes to present factual information. The URL address frequently ends in .edu or .gov, as many of these pages are sponsored by educational institutions or government agencies.

"Examples": Dictionaries, thesauri, directories, transportation schedules, calendars of events, statistical data, and other factual information such as reports, presentations of research, or information about a topic.

 

Personal Home Pages

A Personal home page is a Web page that is published by an individual who may or may not be affiliated with a larger institution. The URL address of the page may have a variety of endings (including .com, .edu, etc.).

 


Questions to Ask About Web Pages

Criterion #1: AUTHORITY

  1. Is it clear what organization, company, or individual is sponsoring or responsible for the page?
  2. Is there a link to a page describing the goals or purpose of the organization? If it is a company, is there a link to a page where you can find out the nature of the company, who owns it, or what its products are?
  3. Is there a way of verifying legitimacy? That is, is there a phone number or postal address to contact for more information? (An email address is not enough). Is there a way of verifying the legitimacy of an individual? (Because it is difficult to verify the legitimacy of an individual, personal home pages may be a useful source for personal opinion, but use extreme caution when using them as a source for factual information).
  4. Is there a statement that the content of the page has the official approval of the company or organization?
  5. If it is an organization, is it clear whether this is a page from the national or local chapter of the organization?
  6. If it is a company, is there a way to determine the stability of the company?
  7. Is there a statement giving the organization or company name as copyright holder?
  8. For news pages:
  9. For informational and individual pages:

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Criterion #2: ACCURACY

  1. Are the sources for factual information clearly listed so they can be verified in another source?   (If not, the page may still be useful to you as an example of the ideas of the organization, company, etc. but it is not useful as a source of factual information).
  2. Is the information free of grammatical, spelling, and other typographical errors? (These kinds of errors not only indicate a lack of quality control, but also can produce inaccurate information).
  3. If the page belongs to a company, does the page provide a link to outside sources such as product reviews or reports filed with the Securities and Exchange Commission that can be used to verify company claims?
  4. For news pages, are there editors monitoring the accuracy of the information being published?
  5. For informational pages: is it clear who has the ultimate responsibility for the accuracy of the content of the material?
  6. If there are charts or graphs containing statistical data, are the charts or graphs clearly labeled and easy to read?

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Criterion #3: OBJECTIVITY

  1. Are the biases of the organization or individual clearly stated?
  2. If there is any advertising on the page, is it separate from the informational or opinion content?
  3. Is the company's motivation for the information clear?
  4. For news pages, are the editorials and opinion pieces clearly labeled?
  5. For informational pages: is the information provided as a public service?
  6. Is the information free of advertising?

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Criterion #4: CURRENCY

  1. Are there dates on the page to indicate

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Criterion #5: COVERAGE

  1. Is there an indication that the page has been completed and is not still under construction?
  2. Is it clear what topics the page intends to address?
  3. Does the page succeed in addressing these topics or has something significant been left out?
  4. Is the point of view of the organization or company presented in a clear manner with well supported arguments?
  5. For a company:
  6. For news pages:
  7. For informational pages:
  8. If the material is from a work with an expired copyright, has there been an effort to update the material to make it more current? 

Useful resource: http://www.sfgate.com/cgi-bin/blogs/rheingold/detail?entry_id=42805

 

Activity 4: Practice of Source Evaluation

Now take some time to practice evaluating sources.

Note: A downloadable RTF file of this worksheet is included in the left sidebar of this page.

 

Worksheet: Going Through the Resource Evaluation Process

For this activity, select a research topic about something that would be useful to you or use one that you have been assigned. Follow the process outlined in this module to research your topic. Record your findings and observations as you go. 

Start with a preliminary evaluation of background information on your topic. Look for a variety of types of materials from a variety of kinds of resources. Include journal articles, Web sites, books, papers, news articles, etc. in your review. Try several different search engines on the Web, then refine your search using the one that gives you the best results. On the attached worksheet, record information for three of the sources you find.

Choose three sources from the ones you found and evaluate them by answering the questions found in the section of this module called, "The Preliminary Evaluation Process." There may be questions that you don't have enough information to answer yet - just answer the questions you are able to. Remember to keep track of the resources you evaluate, including information for citations - you might need it later when you actually write your paper.

Next refine your research by narrowing down your search from the information you found in your background search. You might find that you need to change your focus depending on the number and kinds of resources you find. You can also narrow your focus by searching just the resources that are most likely to provide information relevant to your topic. To maintain the credibility of your research, you should still try to use information from a variety of publication types and authors as well as those with opposing or contradictory points of view.  

As you continue to narrow down and evaluate the resources you find, continue answer the questions about three of your sources from the "Evaluation Refined" section of this tutorial for print materials or the "Questions to Ask About Web Pages" for Internet materials.

Using the notes you made as you answered the evaluation questions, evaluate the quality of the information in each source. Review the arguments from each resource. Then, decide which of the resources you would classify as the most reliable and valuable and why.

 

Source Evaluation Worksheet

My Topic:  

 

 

 

My Research Agenda, Questions, or Objectives:

 

 

 

 

 

General Evaluation of Background Information

 

Source #

Title:

 

 

Full citation in appropriate bibliographic reference style (be sure to use the style your instructor has assigned):

 

 

 

 

My comments on:

 

Currency -

 

 

Relevancy -

 

 

Authority -

 

 

Clarity -

 

 

My Library searching activities (subjects/keywords used, Boolean parameters) were:

 

 

 

My Web searching activities (search engines used, Boolean parameters, "wrong turns") were:

 

 

 

 

 

 

 

References

 

Content

For additional information on source access and evaluation, please consult the following references:

 

* Indicates that the original Website is no longer available.

Summary

Accessing information is a complex process. One must learn methods for rapid, accurate retrieval of information, as well as acquire the ability to differentiate between valid and invalid sources of retrieved information.

In general source evaluation, one examines a piece of information as it is acquired and makes an immediate determination as to the appropriateness of the information. If the information is not appropriate for the task at hand, it is discarded.

Refined source evaluation occurs after one has acquired several pieces of seemingly valid information. The different pieces of information are sorted and classified according to quality and relevance.

The other sections in this tutorial deal with the utilization of two informational sources - the World Wide Web and the library. Basic methods for utilizing these sources of information were introduced.

Instructor's Guide

Quizzes, Reflective Questions and Activities

Following are the assignments embedded in the Source Evaluation and Search Strategies tutorial:

Activity 1: Quiz

Activity 2: Quiz

Activity 3: Quiz

Activity 4: Evaluate sources - handout

Relationship to Other iStudy Tutorials

This tutorial is somewhat related to and dependent on other tutorials on personal effectiveness, including note taking, active listening, active reading, time management, project planning, interview skills, stress management, conflict management, peer tutoring, and brainstorming.

Therefore, it is recommended that instructors introduce this tutorial to students after the other personal effectiveness tutorials because the personal effectiveness tutorials are in some ways prerequisite to this tutorial.

 

Suggested In-class Methods of Presentation

Lecture

Discussion

Note : This is an excellent opportunity to utilize and reinforce the cooperative learning techniques from the Cooperative Learning tutorial.


Key Points

These points are covered in the iStudy tutorial, but should be emphasized in any discussions.

Assessment Criteria

Through observing both the group's and the individual's activity, the instructor may assess student performance. Assessment criteria are as follows (Instructors provide the percentage weights):

 

Assessment Criteria

Where

Domain

Activities

%

iStudy Tutorial

Knowledge

The student can identify different types of sources and their appropriateness by listing them.

 

iStudy Tutorial

Comprehension

The student can formulate questions to help evaluate sources.

 

In-class

Application

The student can locate information/source by suing search strategies.

 

iStudy Tutorial

Synthesis

The student can evaluate the quality of sources by applying criteria.

 

 

 

 

100%